What is an electronic document management system?An electronic document management system (DMS) is a software system used to store and manage electronic documents and images of paper documents. With document management software applications such as Globodox and Sohodox, organizations can create a single centralized repository of all their electronic and paper documents. They can then provide their staff with controlled access to this repository.Advanced document management systems such as Globodox also provide features such as check-in/checkout, version control and audit trail. Integrated Workflow which allows routing documents (based on preset rules) is also an important document management feature. Though the goal of a "paperless office" might be difficult to achieve, document management software systems definitely allow an organization to quickly move to a "less paper" system. |
Why Document Management?Studies show that employees spend a significant portion of their work hours trying to find information already available in the organization. This time spent on searching, sorting, creating and re-creating redundant documents might account for millions of dollars of wasted hours in the US alone. Such inefficiencies can be eliminated with the use of a Document Management application. |
Just some of the benefits of using document management software...Efficiency - No time lost filing & retrieving documentsCollaboration - Share your documents with others in your organization Access - Access documents over the Intranet or over the Internet Security - Provide controlled access to your documents Savings - Reclaim space used to store documents Compliance - Comply with government regulations such as SOX (Sarbanes Oxley) and Health Insurance Portability and Accountability Act. HIPAA. Disaster Recovery - Ensure business continuity by protecting your documents from natural and other disasters. Simplification - Single mechanism to manage both electronic and paper documents |
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Document Management Software : The Best File Management System and Document Management Software from ITAZ  |