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Archive Emails using Globodox Document Management Software
Archive emails in search friendly ways - Access when needed
Automatically capture email and securely Share it!
Why archive emails using document management software
Many organizations do not recognize that email too is a type of document just like agreements, invoices, checks etc. And just like for those documents, it is important for an organization to be able to manage and organize their email messages. For common email ids (e.g. sales@companyname.com or support@companyname.com) there is a need for an easy way to make the message available to multiple users without resorting to forwarding the message to multiple users (this just creates more messages that you now have to manage!).
What is required is a system that helps you retain email communication for as long as you want, without creating duplicate copies. And if there was a way in which you could review, “act on” and approve email using an automated system that would make it even better. Thankfully, all this and more can be achieved using Globodox document management software as your email management tool.
Why Globodox is a desirable solution to help you archive emails...
Globodox is an enterprise level document management system that offers a range of features to manage email comprehensively. Here's how...
- Easy to import: Drag and drop of email messages and attachments from MS Outlook Express, Windows Live Mail and Thunderbird 9.x. Add your email messages just like you add other documents.
- Automatically capture your POP3 email using Email Capture (e.g. from Gmail, Yahoo mail etc.).
- Email Capture stores message and attachments as separate documents and links the message to its attachments - makes them searchable independently of each other.
- Assign tags to email: Not only can you archive emails in folders, but also assign tags (labels) to them. This helps you find email quickly!
- Store additional indexing information with each 'Email' message: You can choose what type of indexing information (meta-data) you want to store, to keep a record of email.
- Store email communication for each customer or project by using tags, folders or stacks. This is a great way to archive emails related to customers, projects etc.
- Find email easily, using Quick, Advanced and Saved Searches.
- Search email by its text content using full text search.
- Share email securely: Globodox offers document level access control and other security features. So you can choose whom to share email with and whom to restrict it from.
- Collaborate on email: If you need to review a policy document that came as an email attachment, you can use the check-in, checkout and draft document "Under Review" features of Globodox. This allows you to confer with other members of your team before making any policy decision.
- Automatically route email: You can automate the email review and approval process by creating workflows. This will route the email to the users involved by sending them task notifications. The beauty of this system is that it lets you route archive emails too for review, approval etc. This is one more reason to choose document management software Globodox to archive emails.
- Integrate easily with other documents: Using the above features means you can integrate archive emails with other documents to manage your business processes more effectively.
More reasons to archive emails using Globodox...
- Free Trial - fully-featured
- Easy to download, install and start using
- Free Maintenance Subscription for One Year from the date of purchase.
Archive Emails with Globodox! Here's How to Get Started:
- Free Trial for 30 days - fully-featured!
- Fill the form above and click 'Start Download' to get started.
- No credit card details required to start your trial.
When you purchase Globodox after your trial, the documents you added during the trial will continue to be fully usable. So you will not need to re-enter anything. If you decide not to purchase, you can still export your documents so you are not locked out.
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Planning How to Organize Files in a Document Management System
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The project that we using your software on involves mining information that has been complied over the last 15 to 20 years… Globodox provided an off-the-shelf simple to use means to organize the historic library of technical reports and data sets… We believe that this software best met our needs… The customer service has been outstanding.
Steve Gunzelman,
OA Systems
Texas
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Why archive emails document management software. Benefits of archiving email using Globodox document management software.
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