doQuments Features

   doQuments

• Store electronic as well as paper documents
• Work with double-sided, even multi-page documents
• Scan documents directly into the application
• Save scanned documents as PDF, TIFF, PNG, JPEG or BMP files.
• Support for TWAIN compatible scanners
• Support for scanners with an Automatic Document Feeder (ADF) attachment
• Batch Scan
• Search for documents matching given conditions and add them to doQuments
• Create multi-page TIFF files by scanning or combining existing image files
• Drag & drop existing files to the database
• Drag & drop email messages from Microsoft Outlook and Microsoft Outlook Express. Drag & drop of attachments in email messages from Microsoft Outlook, Microsoft Outlook Express and Lotus Notes is also supported.
• Paste images from the clipboard
• Support for display of over 50 file formats
• Image manipulation tools to rotate, flip, shear, crop, resize, sharpen, etc...
• Create new documents using pre-defined document templates
• Print documents - fit large documents to a single page or split them across many pages
• E-mail document with a single click
• Import and Export documents along with indexing data.
• Create a Document Package of the documents and the indexing data that you need to export. A Document Package is a highly compressed file that can be optionally encrypted. You can then securely transfer the Document Package from one installation of doQuments to another.
• Select documents and create a zip file.
• Web Browser based interface in addition to the desktop interface. The Web browser based interface allows you to query and work with doQuments DBs and makes doQuments accessible over the Intranet as well as over the Internet. Also eliminates the need for installing doQuments at client end. (Enterprise Edition only)
• Store documents in multiple folders, even on removable devices
• Use the check-in/checkout feature to block others users on the network from trying to edit a document that you are currently working on. Blocking does not require you to keep the document opened in it's associated application. When you checkout a document other users are prevented from modifying the same document, till the time you check-in the document. Moreover when a document is checked out, other users will still be able to view the document but they will not be able to modify the document. (Enterprise Edition only)
• Use the document versioning feature to create and retain multiple versions of the same document. You can easily access the older version of a document at any time. Create an unlimited number of versions of each document or restrict the versions to any number. Promote an older version of a document to a new version with a single click. (Enterprise Edition only)
• Use the document encryption feature to optionally store documents in an encrypted form. You can encrypt your documents using industry standard strong encryption algorithms such AES, Blowfish and Triple-DES. (Enterprise Edition only)
• Use the document full text search feature (using IFilters - see FAQ) to search documents in a doQuments DB based on their content. Currently MS Word (.DOC), MS Excel (.XLS), Web Page (.HTM, .HTML) and .TXT files are supported. For PDF and other formats you can download the appropriate IFilters (see FAQ). (Enterprise Edition only)
• Use the event logging/auditing feature to log details about user actions. For example you can configure this feature so that whenever a document is deleted, details about the action are logged. You can also log details about changes made to records, data fields etc... (Enterprise Edition only)
• Dynamic Document Templates enable you to automatically insert indexing data field values from the currently displayed record into the newly created document.(Enterprise Edition only)
• Create a new record using the Record Templates feature to automatically fill up the data fields that were specified in the record template.(Enterprise Edition only)
• Use Add-Ons to add more fuctionality to doQuments. (Enterprise Edition only)
• Scan and upload via Web Browser for doQuments Web Client. (using the Web Scan Add-On)
• Schedule adding of documents at specified time. (using the Command Line Add-On)
• Schedule adding of documents and indexing information from a CSV file. (using the Import Add-On)
• Automatically add documents from a specified folder to specified doQuments DB. (using Folder Watch Add-On)
• Modify or delete records based on a specific criteria. (using Bulk Modify Add-On)

   Indexing

• Describe documents with any type of additional information
• With each document you can store a large number of Text, Numeric, Date, Time and Yes/No values for describing/indexing the document.
• Upto 200 such values can be stored with each document.
• Indexing data for a document can be added or modified at any time.
• On screen data entry tips inform users about the type of indexing data that must be entered.
• doQuments also allows you add the data first and then add documents for that data at a later date. This way indexing as well as status information can be stored about expected documents.
• Import data from text files. (e.g. comma separated data, tab separated data, or any other character delimited data files)
• Export data in spreadsheet friendly format for further analysis
• Reporting with WYSIWYG print preview
• Auto-Index using built in Barcode detection feature.
  (Download Evaluation Guide for more information)

   Searching

• Thumbnail Viewer with sizeable thumbnails to visually locate image type documents
• Data Viewer to locate documents by viewing the indexing data in a columnar format
• Query Builder to query and find documents based on specified conditions
• Saved Queries to allow reuse of common queries
• Reorder saved queries the way you would like it to appear in the Advanced Query menu
• Support for parameterized queries
• Document Finder, locate documents by using their attributes
• Sort to group together related document

   Database

• Create MS Access based DBs
• Create MS SQL Server based DBs (Enterprise Edition only)
• Create MySQL based DBs (Enterprise Edition only)
• Multi-user support
• Backup & restore - Create Zip compatible archives and span large backup files across multiple media
• Password protect the database
• Work with multiple databases at the same time
• Professionally designed templates for common document types
• Mark DBs as Portable DB to carry it on removable media.
  
  

   Security (Enterprise Edition only)

• Control access to documents and data at any or all of the five different security levels - system, database, record, field and document.
• Permissions based security mechanism, with a basic and advanced permission list
• Control security and password policies
• Assign permissions to individual users or create groups (of users) for permission assignment
• Permissions inherited from groups to users