What is file management software?
The system that is used by an application to organize and keep track of files. A traditional file management software, lets you create a new file, edit an existing file, save a file. It lets you manage files with the ability to group them in folders. It maintains a hierarchical file system that uses directories/folders to organize files into a tree structure.
Explorer is default file manager available in MS Windows.
Limitations of windows file management?
File management is a necessary evil associated with computers. It's not very different from looking through a heap of papers on your desk. Imagine a Windows folder with hundreds of files; how slow to respond it becomes and makes it almost impossible to locate a file unless you search for it.
Atleast on the desk, when you find a document, you really find it. In a file system, when you search you may find similar named files and then you will have to open each file to confirm if that was the file you were looking for.
Document management vs. file management?
Indexing - Document management software like Globodox and Sohodox bring the feature of adding indexing data to your documents. For example, you can store an Invoice with the names of the party , the amount, the date and any other piece of information as indexes. This makes it highly searchable. You can combine multiple search criteria like party name and the amount to quickly locate the invoice.
Links - Document management software like Globodox and Sohodox also let you link one document with another. To remember which Invoice was paid for using which check, you can simply link the check and invoice. You could also link mulitple invoices with a single check or with multiple checks.
Database - As against File Management, a Document Management Software is backed the speed and the stability of database.
Security - Document Management Software can help control access to documents by providing security at different levels.
Version Control - Some DMS applications let you maintain multiple version of the same document. Versioning is not commonly available in normal File Management
Document Management for Small Business :
Document
Imaging Software :
Document Management Software for Home :
Document
Workflow :
Email Management :
File
Management Software :
Low Cost Document Management Software :
Paperless Office Software :
Personal Document Management Software :
Scanning
Software :
Version
Control Software
