What’s New in Globodox!
Version 10.05.01.11


  • Globodox Registration method changed for Client install
    In previous versions of Globodox, users had to apply their Registration key on every single machine on which Globodox Desktop client was installed. This was cumbersome for customers with large installations of Globodox Desktop client. From this version onwards, you will only need to apply or update the Registration key on the Server machine.

  • Web Client config folder path changed.
    Previously, the config folder used to be “C:\inetpub\wwwroot\globodoxweb\resources\dmssdkconfig”. From this version the config folder is same as that used by the Desktop client i.e “C:\ProgramData\ITAZ\Globodox” folder. That means you no more require to copy the multi-user or the registration files to the Web Client folder.

  • Ability to turn off automatic search and highlight in documents
    We have added a new option in the Options Dialog > Systems Options to control automatic search and highlight in documents after a quick search.

Version 10.04.01.08


  • New utility to automatically install and configure SQL Server Express 2014

    Previous versions of GLOBODOX required first time users to handle the installation and configuration of SQL Express 2012.

    We have highly simplified this process by creating a utility to automatically install SQL Server Express 2014 and configure Globodox to work with SQL Express.

    To know more about the utility, click here.

  • Improved Client server configuration
    In a multi-user environment, previously in case of a new install or an upgrade users were asked to either specify the location of the ‘multi-user.gdx’ file or manually copy the ‘multi-user.gdx’ file from the Server machine to the Client machine. This process is now completely automatic.

    GLOBODOX will now automatically pick up the multi-user.gdx from the Server installation and replace it in the Client installations.

  • Determining whether GLOBODOX is installed in Client/Server
    Previously it was difficult to find out if GLOBODOX on a particular machine was installed in Server or Client mode. The ‘About’ dialog now displays whether GLOBODOX on a particular machine is installed in Server or Client mode

Version 10.03.02.03


  • Changing the Startup Type for ITAZ Globodox Services on Windows 10…
    We have changed the ‘Startup Type’ for Globodox Services from Automatic to Automatic (Delayed Start) .

    Windows 10 users reported problems related to the GLOBODOX Services being in stopped state after a restart even though the Startup Type was set to Automatic (which means to immediately start the services as soon as Windows starts up) . This prevented Globodox Desktop client from starting.

    Windows 10 while trying to load faster seems to be causing some services not to start (or somehow shutdown right after starting). This seems to have affected GLOBODOX Services as well as the SQL Server service.

    Setting the GLOBODOX Services to Automatic (Delayed Start) will start GLOBODOX services after giving priority to other services. This solves the problem.

    Version 10.03.01.01


  • Hiding All Documents & Settings nodes
    Some customers felt that the All Documents node needlessly confused some of their users and that the Settings node is only required for admin users. This has been a long standing request and we are happy to have finally implemented it.

    You can now hide the All Documents as well as the Settings node in the Navigation Pane for non-admin users.

    You can access these options from the System Options section of the Options dialog.

  • Print Screen key can be disabled while Globodox is running
    This again has been done on customer request. Some customers would not like their users to be able to take a screenshot of GLOBODOX (which may be displaying a sensitive document) by pressing the Print Screen key on their keyboard.

    This is only useful as security feature for organizations which undertake a lot of other precautions, to prevent users who are authorized to a view a document in GLOBODOX from sharing an image of that document.

    You can access this option from the System Options section of the Options dialog.

  • Criteria changed for Built in Saved Searches
    The built in saved searches Documents added by me recently and Documents checked in by me recently were incorrectly listing documents only from the previous month. Now these searches list the most recently added or checked-in documents regardless of the date.

  • Backup utility
    We have built a new simple and quick backup utility to backup just the GLOBODOX databases without the documents.

    One usage scenario for this is…

    Many customers now have several terabytes of documents being managed with GLOBODOX. An update rarely changes the file store (where documents are stored). So we ask customers to backup just their DBs before installing an update. This utility makes this task much quicker.

    Of course you can also use this utility for regular backup of your GLOBODOX DB. Just remember to separate backup the File Store for each DB.

    Please contact us at support@globodox.com to receive the utility. In future releases, we will ship this utility with Globodox.

Version 10.00.01.02

  • Minor Bug fixes

Version 10.00.00.30


  • Preview of Word, Excel and Power-point files using MS Office export
    If you do not wish to use the default MS Office viewer in GLOBODOX, you can now preview Office files in GLOBODOX using the MS Office export method. Unlike the default method, for the new method to work, you will need to install MS Office on the server and on all the machines on which GLOBODOX is installed. This is also supported in the Web Client.
  • System default viewer option removed for MS Office files.
    This option has been removed as it has been replaced with the more stable method described above.
  • You can now set a default DB for all users at once.
    Though each GLOBODOX user has always been able to set a DB as default for themselves, there was no way for the superadmin to specify a DB as default for all the users. This has now been added. Users with the superadmin role will be able to perform this task.

Version 10


  • GLOBODOX FRAMEWORK Enhanced
    The underlying framework of GLOBODOX has been completely overhauled. This has taken us a couple of years to accomplish and we are very proud of what we pulled off. Since the framework is behind the scenes, in this release you may not see too many visible changes. However our work on the framework enables us to add new exciting features faster, fix reported bug fixes faster and release updates faster.

    We have a long list of new features and enhancements lined up for the immediate future. If all goes well you will start seeing new GLOBODOX releases with new features every few weeks!

    Some of the new features in this release are listed below…

  • Additional System Options added to the Options Dialog for control of Folder Sharing and Restricting
    The new options let you exercise greater control over what happens when a folder is shared or access to a folder is restricted
  • New privilege in Other Privileges – Allow users to create sub-folders not owned by them
    In earlier versions users could create sub-folders inside folders which were not owned by them. The new Allow users to create sub-folders not owned by them privilege now lets you control this behaviour
  • Assign ongoing workflow task to another user
    You can now assign a task of an ongoing workflow to another user
  • Edit a saved query
    You can now edit saved queries in GLOBODOX
  • Search & Highlight Text (beta)
    You can now see the values you searched for, highlighted within the found documents. This feature only works with PDF files and is currently in beta (we are working on improving the implementation).
  • New password Policies added to GLOBODOX
    3 policies have been added into Settings>>System Settings>>Password Policy

    • Password must contain at least one number
    • Password must contain at least one symbol
    • Password must contain at least one uppercase character
  • Auto-Logout feature
    You can now set an inactivity timeout for individual apps in GLOBODOX
  • Virtual Printer now supports printing of files with multi-lingual file names
    Multi-language characters in the Document name or File name when printing is now supported

Version 9.5.0.9


  • This Version features improved performance, better memory management and bug fixes.

Version 9.1.0.5


  • Minor Bug Fixes

Version 9.0.0.36


  • Globodox Drive
    Globodox Drive appears like any other drive in Windows Explorer and the File Open box. So whenever you want to access a file from any Windows application, the virtual drive like any other drive, will be available giving you access to all the documents that you are authorized to view. What’s more, you can also attach documents from the repository when you reply to email messages. Globodox allows you to access folders, tags as well as various document types. And, if you make any changes, you can also check-in the revised document back in the repository. You can also view, search and edit documents using this drive.
  • Capture Folders
    Capture folders are special folders which let you quickly add documents to Globodox without starting the Globodox Desktop Client. You can create and configure multiple folders to capture documents and add them to Globodox directly. Each folder can be associated with a DB and a Destination Profile. The Capture Folders can then be used when adding documents via other modules like Globodox Drive, Send To and Virtual Printer.

    For users upgrading from an older version of Globodox, Folder Monitor has now been renamed to Local Capture Folder.

  • Mobile Apps
    Globodox Mobile App is now available for Android and iOS based mobile devices. With a beautiful, simple and responsive user interface, the app makes navigation quick and easy. Folders, Tags, Document Types and Stack Types are all available at your finger tips! The app allows users to access, view, delete and download files. The app can be downloaded from the Google Play Store and the Apple App Store.
  • Virtual Printer
    Globodox now lets you print any file format using the Globodox Virtual Printer and save it as a PDF file in Globodox. Once you print a document to the Globodox Printer, the capture folder will be displayed. Select the folder you want to add it to. The document will now be added to Globodox in PDF format. You can also print Web Pages and directly add them in PDF format in Globodox.
  • Send To
    Using the Send To Globodox option in the contextual menu, you can quickly add files to Globodox without using Globodox. All you need to do is just right click on the file you want to add to Globodox and select the Send To Globodox option. A list of capture Folders will be displayed. Select the folder you want to add it to. The document will now be added to Globodox.
  • Globodox Server
    Globodox Server is a service which runs in the backgound when Globodox is installed. By default it runs under port 5511. The Server needs to be running for Globodox Desktop Client and all other modules including the Globodox Mobile App to work.
  • Change in Login dialog
    Users upgrading from an older version of Globodox will now experience a change in the Login dialog. Now the Login dialog is designed in such a way that The Globodox Desktop Client and all modules like Virtual Printer, Send To and Globodox drive will use the same login credentials. Only one license will be consumed by all the modules on a single machine. You will not be able to login with multiple users to different modules on a single machine.
  • Import from Folders in Scan window
    Globodox now lets you add pre-scanned files to the Globodox Scan window. Once these files are added Globodox will treat them as normal scanned files and will let you perform additional powerful scanning features already available in the Scan window.
  • Publish as Minor and Major version
    By default whenever a draft document was published in Globodox, it used to get publish as a major version. For e.g. if you were working on a draft document v1.2 and publish the document, the version would change to 2.0. Globodox now lets you Publish the document as a Minor version too. For e.g. if you were working on a draft document v1.2 and publish the document, the published version would be v1.3
  • Workflow Designer – Delete
    You can now delete a workflow directly from the Open dialog in the Workflow designer.

Version 8.3.0.7


  • Merge pages option
    You can now merge two or more scanned pages and save them as PDF or TIFF files.
Version 8.2.0.11


  • Watermark
    You can now add a Watermark to certain types of documents in Globodox (e.g. PDF, TIFF, PNG). For example if a document is confidential then putting a watermark with the text “CONFIDENTIAL” on the document makes it easy to identify. The watermark will be also be displayed on the document even when it if emailed, printed or faxed. You can choose to choose any text with any size and font as a watermark. This helps you make sure that private or confidential documents are not being distributed or misused.
  • Preview of MS Outlook MSG files has been improved.
  • New workflow Activities added.
    4 new activities have been added.

    • Delete
      This activity can be used to automatically delete documents or Stacks in Globodox
    • Wait
      This activity can be used to wait for a particular time period before the next activity is started.
    • End Workflow
      This activity can be used to end a workflow after a certain task is performed.
    • Export to folder
      This activity can be used to export a document to a folder.
  • New privileges added to control Distribution of documents without annotations, redactions or watermark.
  • 3 new privileges have been added in the Other privileges section in the Role dialog.
    • Distribute Document without Annotation
    • Distribute Document without Watermark
    • Distribute Document without Redact
  • New Privilege added to control replacing of documents.
  • You can now send workflow activities to groups and roles.
    Workflow activities such as Approval, Review etc can now be assigned to groups and roles rather than individual users. They will then be sent to all users in the group or role.
Version 8.0.0.49


  • Access documents from mobile devices
    The Globodox Web Client now supports mobiles devices such as smart phones and tablets (iPads, Android Tablets etc.). If your Globodox web client installation is accessible over the Internet you can now access your documents from the road using almost any mobile device.

    To access the mobile version of the web client simply add /m to the URL you normally use to access the Globodox web client (e.g. example.com/globodoxweb will become example.com/globodoxweb/m)

    The mobile version of the web client is currently in beta. It only supports finding and viewing documents. Over the coming months we have big plans of adding a lot of features to it.

    The Globodox Web Client including the mobile web client is included with Globodox Suite. As always it is available as an optionally purchased module for Globodox Standard customers.

  • Support for Windows 8 and Windows Server 2012
    Globodox now supports both 32 bit and 64 bit version of Windows 8. It also supports Windows Server 2012.
  • Support for SQL Server 2012
    Globodox now supports SQL Server 2012.
  • Renaming tags
    From this version, Globodox lets you rename tags too just like you can rename folders. Simply right-click the tag in the Tags node and then click Rename. Type the new name and press Enter to save it.
  • Virtual Duplex Scanning mode Globodox has always supported duplex scanning i.e. scanning both sides of a page and storing them in the correct order in a PDF or TIFF file. However this required your scanning to have built-in support for duplex scanning. With the new Virtual Duplex scanning mode, Globodox can now handle duplex scanning even with scanners which do not have built-in support for duplex scanning.

    This is how it works… Put a stack of documents in to your scanner’s ADF (Automatic Document Feeder). Globodox will scan the front side of each document. Now simply flip the stack of documents and place them in your scanner’s ADF. Globodox will now scan the reverse side of all the documents in the stack. After this Globodox will automatically re-arrange the scanned pages so that the reverse side of each scanned page comes immediately after the front side of that page in the PDF or TIFF file. The virtual duplex mode also works if your scanner does not have an ADF (i.e. you scan using the flatbed of your scanner). However in this case, you have to individually flip each document after their front side is scanned.

  • Scanning and Scan window simplified…
    • New scan profiles added (these are only visible in new Globodox installations).
    • You can now automatically despeckle scanned images.
    • Virtual Duplex Scanning supported (this option is only displayed when the selected scanner does not have built-in support for duplex scanning)
    • DPI settings are now adjusted dependent on the scanner.
    • Quality of Black and White scanned images has been improved.
    • Separator pages (Blank page or Barcode) are now displayed in the Scan Preview window so you can see if a non-separator page has been wrongly detected as a separator page.
    • The Scan Preview window now allows you to select a Page view (each scanned page displayed as a single thumbnail) or Document view (each scanned multi-page document displayed as single thumbnail) of the scanned documents
    • When documents are duplex scanned, the Scan Preview window makes it easy to differentiate between the front and reverse of the document
  • Batch-updating of multiple documents and stacks with common information Globodox now lets you update common information for multiple documents or multiple stacks together. To update multiple document, select the documents and update the following common information for them:
    • Set a document title (All the selected documents will then have the same title)
    • Assign a document type (The same document type will be set for all the selected documents)
    • Enter indexing information for that document type (All the selected documents will have the same indexing information)
    • Assign the same tags (All selected documents will have the same tags)
    • Choose a folder (All the selected documents will be assigned to the chosen folder)
    • Link to a Stack (All the selected documents will be linked to the chosen stack)

    Similarly you can also update common indexing information for multiple stacks.

    This feature will save your time and effort as you won’t need to update information individually for each document or stack. You will be able to do it in a single batch.
    Note: Batch update can only be performed by users having the ‘Bulk Update’ privilege.

  • Auto Save indexing information stack’s indexing information. But from this version, Globodox gives you the option to automatically save the changes you made to the indexing information of the document. To activate the option, go to Options –> User Options –> Auto Save and check the Automatically save changes to indexing information box.
  • Preview of MS Outlook email messages now supported Globodox now supports previewing of .msg files imported from MS Outlook.
  • Restrict specific user actions In previous versions of Globodox, you could restrict a Role from performing one or more actions on all documents. For example, you could decide that a user with the Role set as Assistant cannot delete any document. However, it was not possible to restrict specific actions (e.g. Modify, Delete etc.) on a per document basis. You had to restrict the user from accessing the document itself. Now it will be possible to restrict the user from performing certain actions on specific documents too; e.g. you can let the user view and modify the document, but not delete it.
  • Copy/Paste text from a document into an indexing field While entering indexing information for a document, sometime the values you need to enter are already present in the document. So it can save a lot of time and typing mistakes if you can just copy them from the document preview pane and paste them into the field. This new feature allows you to do just that. Simply select the area of the scanned page which has the text you need and copy it. Globodox will OCR that selection, convert the selection into text and copy it to the clipboard. All you have to do is paste the information into the right indexing field.

    Note: Copy/Paste text from a document can only be performed by users having the ‘Distribute’ privilege.

  • Documents hyperlinked to their Folder For every document in Globodox, until now you could see the folder to which it is stored. It could be seen under Information panel –> Information tab –> Other Information –> Related Folder. But you could not quickly jump to that folder. Now Globodox automatically creates a hyperlink to the folder so that when you click the link, it jumps to that folder, where you can see the other related documents in that folder. This feature also lets you quickly switch from the document to its folder in just one click, thereby saving your time.
  • Manage privileges for Roles in bulk To assign or unassign privileges to a Role, you need to go to Settings ? Roles and double-click a Role to open the Role window. Before this version, if you wanted to assign or unassign all privileges to a particular role, you had to check and uncheck the box for each privilege in the Role window separately. This was quite consuming. Now you can simply click the column header and all the privileges will be checked or unchecked together.
  • Replace Document by Scanning Now you can replace an existing document in Globodox with a document you are about to scan. All you need to do is click the More button in Workspace and from the drop-down, click Replace by Scanning. This will bring up the scan window. Scan the appropriate document just as you normally would. The scanned document will automatically replace the existing document. The file name will change to the new document’s file name, but the document title will remain unchanged.
  • Indexing field setting remembered The Information tab in the Preview pane displays the indexing information of the document. You can choose to view the indexing fields in a single column or double column view. In previous versions, if you switched to a different view and then previewed another document, Globodox would revert to the original column setting. But now Globodox retains the setting until you change the setting again.
  • Zoom level of documents remembered In previous versions, if you changed the zoom level of a document in the Preview pane, Globodox would return to the default level when you switched to another document. But from this version, Globodox remembers the zoom level you last selected and retains it across all documents until you change it. In fact, it remembers the same zoom level even if you logout and log back in.
  • Block Indexing By default, Globodox automatically begins to index a newly added/modified document in the background. Sometimes the documents can be very large (taking up too much processing time to index) or just unindexable (for e.g. photos which have no text which can be recognized or extracted). Also sometimes Globodox can have trouble indexing a particular document. With this version, Globodox lets you block the indexing process for such documents.
  • No prompt when assigning/editing/deleting a tag from a document In previous versions of Globodox, if you added a tag to a document and hit the Enter key, it would display a confirmation message. This message was not required. So we have done away with it.
  • Two new Command Line Options added Two new Command Line Options have been added in this version of Globodox. They are: Reset Cache DB and Reset User Profile.
  • Command Line Options now available in Active Directory Integration mode Command line options are now available when you log-in to Globodox in the Active Directory Integration mode.
Version 7.6.0.7


  • Merging one Tag with another
    Now you can merge one tag with another. This will delete the tag that is merged, remove that tag from all documents bearing it; and automatically add the other tag to these documents. When you click the Tags node in the Navigation pane, you will see these documents added to the other tag. This new feature helps you in case you misspelled a tag while adding it to a document. To replace the incorrect tag with the correct one, you need not edit the tag individually in each document. You can simply create a new tag and merge the incorrect tag into the correct one. This feature also helps in rectifying situations where multiple users accidentally create similar tags. Merging of tags is a privilege that can be assigned to different roles as per the requirement.
  • Sorting of Destination Profile list
    Until now, if you wanted to view the Destination Profiles you have saved in Globodox, the Destination Profile drop-down would not display the list in an alphabetical order. But now, Globodox displays the profile list in the drop-down in an alphabetical order.
  • Publish multiple draft documents together
    Before this version, you could only select one draft document at a time and publish it. However from this version, you can select multiple draft documents (or even all of them) and choose to publish them all together.
  • Thunderbird Setup 9.x drag & drop mail Support:
    Now you can drag and drop your emails from Thunderbird version 9.x onwards, into Globodox. These email messages will be displayed in the Preview pane in Globodox.
Version 7.5.0.4


  • Language Support
    From version 7.5, the Globodox setup will be separately available with user interfaces in English, Spanish, French and Slovak. Note that though the user interface (menus, messages etc.) is currently available in the above mentioned languages in addition to English, you can store documents and data in any language in Globodox.
  • Workflow Cloning
    Organizations often have certain business processes that are similar to each other. Normally you would need to create separate workflows for each process from scratch. However, from version 7.5, you can create a single workflow for just one of the processes. Then for each process you can create a copy (clone) of that workflow and then make the necessary changes to the copy. This results in considerable time savings for the persons who create workflows.
  • Display of EML file in Preview Pane
    Prior to version 7.5, viewing an email message stored in EML format required you to have MS Outlook Express or Windows Live Mail installed on your machine. But now Globodox natively supports viewing EML files in the Preview Pane. So email messages including those downloaded by the Email Capture module can be viewed without needing MS Outlook Express or Windows Live Mail installed on your machine.
Version 7.3.1.7


  • To Do Activity
    Globodox Workflow now has a new activity called the To Do activity. This is a simple activity to pass a document related task (for e.g. Print this document and send by FedEx) to a user (or even multiple users).
  • Import and store Email Attachments as separate documents in Globodox
    Email Capture can now handle in a better way, email messages which have attachments. You can configure Globodox Email Capture such that, whenever an email message with attachments is detected, the attachments will be stored as separate documents. They will automatically be linked to their corresponding email message. So for example if an email message with a single attachment is captured, Globodox will create two documents, the email message itself and the attached file. Both the documents will be linked to each other.
  • Support for password protected files
    Inbuilt viewer for MS Word and MS Excel now supports viewing password protected .docx and .xlsx files.
Version 7.2.0.10


  • Review Activity in Workflow
    A new activity called Review has been added to Globodox Workflow. Using this activity in a workflow, you can route a document for review, to one or more users. These users can then review the document and provide comments (if any). Each user’s comment can optionally be added to the document as a separate note. Usage scenario for this activity includes a situation where you want to send a document after it has been approved, to one or more users so that they can review the same (for e.g. review changes to a policy document).
  • New events added to Event Log
    15 new events have been added to the Event Log. These are:

    1. Document Approval Request: This event is logged when a document is routed for approval.
    2. Document Rejected: This event is logged when the document you sent for approval is rejected.
    3. Document Approved: This event is logged when the document you sent for approval is approved.
    4. Document Approval Response: This event is logged when the user to whom you sent an approval request has responded to your request.
    5. Document Review Request: This event is logged when a document is routed for review.
    6. Document Reviewed: This event is logged when the user to whom you sent a review request has reviewed the document.
    7. Document Review Response: This event is logged when the user to whom you sent a review request has responded to your request.
    8. Document Signing Request: This event is logged when a document is routed for it ti be signed.
    9. Apply Stamp: This event is logged when a stamp is applied to a document.
    10. Apply Signature: This event is logged when a signature is applied to a document.
    11. Publish Document: This event is logged when a draft document is published.
    12. Tag Document: This event is logged when a tag is applied to a document.
    13. Untag Document: This event is logged when a tag is removed from a document.
    14. Remove Document from a Folder: This event is logged when a document is removed from a particular folder.
    15. Route Document: This event is logged when a document is routed using a workflow.

    Once the auditing of these events has been enabled in the Configure Audit Events window (under DB Settings), Globodox will maintain an audit trail of these events by recording them in the Event Log.

Version 7.1.1.5


  • Cloning a folder structure
    You can now choose to include the security settings while cloning a folder structure.
  • Workflow Approval Comments
    Comments entered during the Workflow Approval Activity are now saved as Notes for the document/stack.
  • Document Title
    Now when you give a scanned document a title, Globodox will automatically treat that as the file name. Earlier, Globodox would generate a file name by itself. But now, Globodox will take the document title given by you as the file name, thereby making it easier to track documents.
Version 7.0


  • Active Directory Integration (Available as part of Globodox Suite and as an optional module for Globodox Standard)
    This helps you quickly import Windows users as Globodox users. So you do not need to separate create user names and passwords in Globodox. What’s more, when these users login into Windows and start Globodox, Globodox will no more prompt them for their username and password; Globodox will simply use their Windows credentials to log them in. Active Directory Integration makes managing multiple users much simpler. Learn more
  • Draft Documents (Available as part of Globodox Suite and as an optional module for Globodox Standard)
    Draft documents in Globodox are temporary, intermediate documents which may be created while a team of users are working on the next major version of a document. Draft documents can have different access permissions as compared to published documents. Thus draft documents enable a team of users to securely collaborate on the next version of a document and also enable the modified document to be reviewed by another team of users (e.g. via a workflow) before it is made available to a larger set of users (e.g. an entire department or company). Learn more
  • Published Documents
    Because of the introduction of the Draft Documents feature, the help file as well as the Globodox User Interface refers to regular documents (or non-draft documents) as Published Documents.
  • Disable Drafts Documents Feature
    If you do not wish to use the Draft Documents feature, you can hide Draft Document related tabs, buttons and menu options by unchecking the Draft Documents option in the System Options section of the Options dialog. This could be helpful if you think your users might get confused by the draft documents related user interface.
  • Built-in Word and Excel Viewer
    The new built-in Word and Excel Viewer allows you to view .doc, .docx, .xls and .xlsx files even if you do not have MS Office installed on your computer. What’s more, you can even annotate and stamp MS Word and MS Excel files the same way as you could with files such as TIFF and PDF files (annotations cannot be burned on MS Word or MS Excel files).

    So how does this help:
    Let us say you use Open Office Writer from Sun Microsystems, and your colleague uses MS Word. You have just received a Word document in Globodox that has been created by them. If you didn’t have version 7 of Globodox, you would click the button at the top right of the preview pane (“Open this document for viewing in its associated application”). This would open the document in MS Word if you had it installed on your machine. But if you did not have MS Word installed or the MS Word Viewer installed, it would be difficult to view the document. But now that you have version 7, even if you do not have MS Word installed on your machine, you can still view the document with the built-in MS Word viewer.

  • Choose between built-in and third-party viewer for MS Word, MS Excel and PDF Files
    Using the options dialog, you can now specifically configure what viewer you wish to use for MS Word, MS Excel AND PDF File.
  • Lock Viewer settings for all users
    Using the options dialog, you can now lock the file type viewer settings so that only the superadmin can change them.
  • Background Text Extraction
    In the earlier versions of Globodox, whenever a document was added to Globodox, the OCR/Text Extraction for the document was performed at the time of adding the document. But now this process will be performed in the background. This means adding multiple files (even hundreds of them at a time) to Globodox will be much faster than before, as you will not need to wait to add the next file until the OCR/Text Extraction has been completed for the current file.

    The text extraction only happens on the machine on which Globodox is installed in server mode (a single user installation of Globodox is always installed in server mode).Since text extraction now happens in the background, the process continues even when you close Globodox.
    The background text extraction service can be viewed by exploring Control Panel>Administrative Tools >Services>ITAZ Globodox Indexing Services under the Name column. A user can stop or restart this service by right clicking and selecting the Stop or Restart options.

  • Built-In Text Extractors
    Globodox now features built-in text extractors for popular file formats such as MS Word (.doc, .docx), MS Excel (.xls, .xlsx) and PDF files. This means you no more need to have iFilters installed on your machines for these file formats, as Globodox can handle them on it’s own.
  • New entity Draft Documents added to Role Privileges
    You can control access to draft documents by assigning different privileges to different Roles over the new Draft Entity.
  • Hierarchical Security Groups
    Hierarchical Security Groups allow the creation of a group tree. This allows organizations to closely mimic their organization structure. Using this feature you can give users access to not only documents owned by users of their groups but also documents owned by users of all their group’s sub-groups.
  • Initiate Workflow Privilege added to Role and Share Privilege list
    This feature allows you to control which roles can be given document routing privileges.
  • New Workflow Designer and Workflow Monitor related privileges
    New workflow designer related privileges allow you to control what users are allowed to view, add, modify and delete workflow designs in the workflow designer. Similarly new Workflow Monitor related privileges allow you to control who can view, pause, restart or cancel running workflows. Below is a list of the privileges (added to the Other Privileges section)…

    • Manage Owned Workflows
    • Manage All Workflows
    • Create Workflows
    • Modify Owned Workflows
    • Modify All Workflows
    • Delete Owned Workflows
    • Delete All Workflows
    • Monitor All Workflows
  • New privilege added to control who can select/unselect which events to audit in the Event Log
    A new privilege has been added (to the Other Privileges section) to control who can select/unselect which events to audit in the Event Log.
  • New Workflow Activities added
    Globodox workflow is even more powerful now with the addition of the following activities…

    • Auto Publish
    • Signature
    • Auto Stamp
    • Apply Security Label
    • Share
  • Identifying Unread Messages
    Inbox (Messages) and Inbox (Tasks) now show unread entries in bold.
  • Remember Layout
    Now Globodox will remember the width of the various panes that you set within the main window and within the document windows too. It will also remember the document window size you had set last time. So the next time you open the application or the resized document, it will open Globodox with the pane and window sizes you had the last time when you closed the document or the main Globodox window..
  • Faster Performance
    The Globodox installation is now optimized for each machine after installation. The optimization process is started right after installation finishes and continues in the background. You can continue using Globodox while the optimization is in progress.
Version 6.1


  • Email Capture
    The Email Capture feature in Globodox, downloads email messages from any POP3 mail server and adds them to Globodox. Globodox will automatically extract fields (To, From, Subject etc.) from each email and enter them as indexing information for that email in Globodox. This makes all email messages immediately searchable. For More info, see Manage Emails in Globodox
  • Folder Monitoring
    The Folder Monitoring Software watches one or more specified folders on your disk and adds any files added to those folders to Globodox. You can use this feature to directly add files to Globodox even when Globodox is not running. All you need to do is, add the files to the monitored folder and Folder Monitor will automatically add these files to Globodox. This is also handy when working with Network Scanners which put the scanned documents in a folder. For more info, see Folder Monitor
  • Reports
    Globodox now comes with built-in usage reports, letting you see documents added or modified by users on a daily, weekly or monthly basis. The reports can be exported as a PDF, HTML, MHT or XLS files. For more info, see Reports
  • Deskew tool
    You can now auto-straighten a tilted scanned image by using the Deskew tool. For more info see Enhance Scanned Documents
  • Despeckle tool
    You can now remove the noise (tiny black spots) from a scanned image by using the Despeckle tool. For more info see Enhance Scanned Documents
  • Eraser tool
    You can now remove punch hole marks, stapler (pin) marks or other areas from a scanned document by using the Eraser tool. For more info see Enhance Scanned Documents
  • Parameterized Saved Search
    You can now create a saved search that prompts you to enter the condition values, whenever you run the search. For more info, see Prompt user for the condition value when applying a saved search
  • Last logged in user name is remembered
    The username of the person who logged into Globodox last is remembered and is automatically filled in the username box on the login screen. For more info see Security Policies
  • Remember password option on the login dialog
    Login dialog now has an option to remember the password, so next time don’t need to re-enter your password. For more info see Security Policies
  • Automatically login on startup option on the Options dialog
    Options dialog now has an option to automatically log you in when you start Globodox (i.e. no login box is displayed). For more info see Options Window
  • Policies
    Use Policies to control some aspects of Globodox Security. For more info see Policies
  • Drag & drop documents from Globodox to Windows Explorer
    You can now drag and drop documents from Globodox to Windows Explorer by pressing the CTRL button on the keyboard and dragging the documents to a Windows folder. For more info, Drag and drop documents from Globodox to a folder
  • Destination Profiles Manager
    You can now create, modify or delete destination profiles using the Destination Profiles Manager.
Version 5.6


  • FTP based File Store
    The folder/location in which Globodox stores any files you add to it is called the File Store. In earlier Globodox versions the file store could be a local folder on your disk or shared folder on your network. With this version we are introducing FTP based File Stores. You can configure Globodox so that any files you add are stored on a pre-designated FTP server (for e.g. a IIS FTP server). In a multi-user setup a FTP based file store would be more secure than a network share based File Store.
  • Speed and Stability
    We have cut down the initial load time by 50% and fixed a few minor issues. Globodox is now faster and more stable than before.
Version 5.5


  • Zone Map
    The Zone Maps feature in Globodox lets you recognize scanned text and bar codes in specific pre-defined areas of a scanned document and then automatically store the recognized values in their corresponding fields. This means that you can automate your indexing process for identically formatted documents (for e.g. bills from the same telephone company) and eliminate manual data entry.
  • Navigate documents in a Stack in continuous mode
    you will be able to navigate between the pages as well as documents by using the Navigation buttons on the Preview pane. For a single page document when you click the Next button, the next document in the list will be displayed. For multi-page document, when you click the next button the next page will be displayed. On the reaching the last page of multi-page document, if you click the Next button, the next document will be displayed.
    This option is available from the User Options node of the Options window.
  • Print Advanced search conditions along with the search results
    When you print search results that are displayed in the List View pane, you can now choose to print the conditions used in that search at the top of the search results. This feature helps in quickly identifying the conditions used to generate the search results.
  • Print All documents of a stack
    You can now print all the documents related to a stack in one go.
Version 5.3


  • OCR document containing text in a different language
    You can now OCR a document that contains text in language other than English. For e.g. if you have a document that contains text in the Danish language then you can configure the OCR engine to recognize the Danish language text.
  • Customize Quick Search
    You can now select the fields that you want to search in, using the Quick Search. In the earlier versions of Globodox, the Quick Search would only search in the Document Title, File Name and the Document Text. Now, you can select any field (displayed in the List View) that you want to search in, by using the Customize Quick Search dialog.

    The Customize Quick Search box can be accessed by clicking the Quick Search drop-down and selecting the Choose columns for Quick Search option.

  • Reactivate a deactivated user
    You can now reactivate a deactivated Globodox user. So if you have accidentally deactivated a user you can now activate it.
  • Inactivity time out option
    You can now auto-logout an inactive user from Globodox by using the Inactivity time out option. This option is available in System Options pane of the Options dialog.
  • New Activities in Workflow
    New activities are added in Workflow, using which you can create complex business processes.
  • Easy definitions of conditions in workflow
    Specifying conditions for activities is now made easy.
  • Route Stacks to other users
    You can now send stacks for approvals by using a Workflow. Using Stacks and the new Workflow activities you can create complex business processes. For more info see, Route
Version 5.2.1


  • Improved Folder and Content Security.
    Now a Security Label applied to a Folder, will also get applied to its sub-folders and to the documents in it.
  • Improved barcode detection
    Globodox now uses a better technology to detect barcodes
  • Enhanced Command Line Options
    You can now reset all the users profile or if you want you can specify a set of users, to reset their profile. 
  • Initial Loading performance improved
    Globodox now loads much faster than before. The splash now displays the current status and progress.
  • Clone Folders
    You can now create the same folder structure that you frequently use in Globodox by using the Clone feature.  For e.g. Let say to you create a same set folders for each customer. It will be tedious to create these folders if you have a hundred’s of customers. By using the Clone feature you will have to create the folder structure just once and then clone/copy this structure whenever you want.
  • Command Line Options
    You can now run Globodox in maintenance mode by using the Command Line options.
Version 5.2.1


  • Improved Folder and Content Security.
    Now a Security Label applied to a Folder, will also get applied to its sub-folders and to the documents in it.
  • Improved barcode detection
    Globodox now uses a better technology to detect barcodes
  • Enhanced Command Line Options
    You can now reset all the users profile or if you want you can specify a set of users, to reset their profile. 
  • Initial Loading performance improved
    Globodox now loads much faster than before. The splash now displays the current status and progress.
  • Clone Folders
    You can now create the same folder structure that you frequently use in Globodox by using the Clone feature.  For e.g. Let say to you create a same set folders for each customer. It will be tedious to create these folders if you have a hundred’s of customers. By using the Clone feature you will have to create the folder structure just once and then clone/copy this structure whenever you want.
  • Command Line Options
    You can now run Globodox in maintenance mode by using the Command Line options.
Version 5.1


  • Fully revamped user interface
    An easy to use, redesigned user interface similar to the familiar Outlook user interface. Designed to increase user efficiency while searching for and managing documents.
  • Search centric design
    Search is much faster than before.
  • Folders
    Folders behave very similar to Windows Explorer folders. Create Folders and Sub-Folders to quickly categorize your documents. Hide a folder from specific users or share a folder with specific users.
  • Import entire folder structure
    If you already have a well defined folder hierarchy in which you arrange your documents, you can easily import your documents along with your existing folder hierarchy in to Globodox. The exact same folder hierarchy will be recreated in Globodox.
  • Tags
    Attach simple text tags to documents (think of it as attaching one or more labels to your documents). You can apply as many tags as required to a document. You can then search for documents to which a specific tag has been attached.
Version 5.0


  • Fully revamped user interface
    An easy to use, redesigned user interface similar to the familiar Outlook user interface. Designed to increase user efficiency while searching for and managing documents.
  • Search centric design
    Search is much faster than before.
  • Folders
    Folders behave very similar to Windows Explorer folders. Create Folders and Sub-Folders to quickly categorize your documents. Hide a folder from specific users or share a folder with specific users.
  • Import entire folder structure
    If you already have a well defined folder hierarchy in which you arrange your documents, you can easily import your documents along with your existing folder hierarchy in to Globodox. The exact same folder hierarchy will be recreated in Globodox.
  • Tags
    Attach simple text tags to documents (think of it as attaching one or more labels to your documents). You can apply as many tags as required to a document. You can then search for documents to which a specific tag has been attached.
  • Document Types
    Separate documents into various types (e.g. bills, checks, letters) and store type specific information along with each document. For e.g. you can store Date and Amount with each bill and then easily find all bills greater than US $100 from January 2008. Similarly you may want to store Sender Name and Date along with each letter.
  • Stacks
    Group documents into different types of stacks. For e.g. you can create a stack type called Supplier and group documents into different stacks (one for each supplier).
  • Annotation
    With the annotation feature you can draw, highlight, stamp, write comments, etc. directly over any scanned document. You can choose to burn the annotations on the image, so they become permanent part of the image.
  • Electronic Signature
    A scanned image of a user’s signature can be stored and used as the user’s electronic signature. It can be applied on any part of a scanned document.
  • Document Notes
    Store unlimited number of notes along with each document. Apart from the note text each note will contain the date, time as well as the name of user (note creator).
  • Links
    Documents can be linked to other documents or stacks.
  • Revamped Security
    Create Users, Roles and Groups. Control access to your data and documents on a user by user basis. Decide who can view a document and who can edit it. Create Security Labels to apply identical permissions to multiple documents.
  • Share Documents
    Share documents with users or groups of users with specific permission. For e.g. you can share a documents with UserA with View permissions and with UserB with View and Modify permissions.
  • Restrict Access
    Restrict documents from a user or a group of users with just a few clicks.
  • OCR
    Built in OCR automatically extracts text from scanned documents, making them searchable instantly. Option also available to use Microsoft Office OCR engine (if available).
  • View and edit OCR and extracted text
    You can now view text extracted via OCR from scanned documents also text extracted via IFilters from other document types. You can edit and save this text. This provides a handy way to correct any OCR errors.
  • Fax
    Fax one or more documents directly from Globodox.
  • Web Client
    With cross-browser support, the Web Client is more powerful and looks very similar to the Desktop Client.
  • Quick Multi-user setup
    Quickly move from single user setup to a multi-user setup in a few easy steps.
  • Tightly integrated Workflow
    Workflow is now fully integrated with Globodox. You can now route documents with a single click and receive workflow tasks and messages right inside the application.
  • Burn documents to a CD/DVD
    Use the built-in CD/DVD burning features to burn selected documents to a CD/DVD.
  • Create self-running CDs/DVDs with built-in searching and viewing capabilities (Add-On) 
    Use the optionally available CD/DVD Module to create self-running CDs/DVDs with built-in searching and viewing capabilities.
  • Drag and Drop text
    Select and drag a piece of text from any source e.g. MS Word, Web page or from your email and drop it in Globodox.
  • Bar Coded Separator Pages
    Create bar coded separator pages during scanning to separate multi-page documents from each other.
  • Preview of MS Office files is now supported
    Preview MS Word, MS Excel and MS PowerPoint files directly in Globodox.
Version 4.6


  • Barcode Detection
    doQuments 4.6 supports Barcode detection. doQuments can automatically index documents by reading Barcode information printed on the documents.
  • Integrated Workflow (via Workflow Add-On)
  • Minor Bug Fixes
Version 4.4


  • Better Full Text Searching
    doQuments uses a new and improved mechanism to extract and index text from documents. Text extraction is now done using IFilters installed on the user’s machine. Using the IFilter mechanism improves the accuracy and performance of text extraction in doQuments.
  • Minor Bug Fixes
Version 4.3.3


  • Portable DB

    You can mark any MS Access based doQuments DB as a Portable doQuments DB. This DB along with it’s System Folder and all it’s Storage Folders can then be copied/moved to any removable media (e.g.: USB Drive, Removable Hard Disc, CD, DVD etc.).
    You can use this feature to carry your doQuments DBs anywhere with you, distribute your doQuments DB to multiple users or to archive your doQuments DBs.
  • Minor Bug Fixes
Version 4.2.24


  • Minor Bug Fixes
Version 4.2.22


  • doQuments* Command Line Add-On Released
    The doQuments Command Line Add-On lets you add documents to any doQuments DB by typing in commands in the Windows Command Prompt.
  • Minor Bug Fixes
Version 4.2.16


  • Minor Bug Fixes
Version 4.2.4


  • Modified Folder Structure
    When you create a new Db, doQuments creates a new folder for that db with the same name as the db, inside the doQuments Databases folder. This new folder usually contains the Storage folder, the Messaging folder and the Temp Folder.

    With the doQuments 4.2, the new db folder will contain two folders i.e. the Storage folder and the new System folder. The System folder from now on will contain all the folders that are required to run doQuments. This will ease the process of sharing and applying permissions. (Click here for details)


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