Globodox Features

   Ease of use

• Familiar Outlook style user interface
  An easy to use, user interface similar to the familiar MS Outlook user interface. Designed to increase user efficiency for searching and managing documents.
• Search centric design
  ...makes sure that users get to their documents in the fastest possible way.
• Web Client
  With cross-browser support, the Web Client is more powerful and looks very similar to the Desktop Client.
  This is available as an optional module for Globodox Standard and is included in Globodox Suite
• Templates and Profiles
  Store frequently used indexing data as Templates. Store re-usable settings for Scan, export etc. as Profiles.
• OCR
  Built in OCR autmatically indexes scanned documents, making them searchable instantly.
• Quick Multi-user setup
  Configure setup for mulitple users in a few easy guided steps.
• Active Directory Integration
  Globodox Suite allows the network administrator to import the entire Windows user database into the Globodox Suite DB so that users do not require separate login information to access Globodox Suite, thereby saving their time daily.
  This is available as an optional module for Globodox Standard and is included in Globodox Suite
• Task Centric Help
  Help file is structured with a task based approach where users can learn Globodox by learning how to perform specific tasks.
  
• Language Support   New!
  Globodox is currently available with an English, Spanish, French and Slovak user interface. Though the user interface (menus, messages etc.) is currently available in the above mentioned languages, you can store documents and data in any language in Globodox.

   Adding

• Add Documents and Folders
  Add documents and folders with built-in tools which make adding multiple documents and folders just as easy as adding single ones.
• Background OCR/Text Extraction
  When adding documents to Globodox, you do not need to wait for the text to be extracted before you can add the next document. Globodox's powerful OCR engine extracts text in the background, so you can add documents faster. What's more, it also allows you to Stop or Restart the extraction process in a couple of clicks.
• Drag and Drop
  Simply drag and drop documents as well as folders into Globodox. When you drag folders they retain the same structure inside Globodox.
• Scan documents
  Powerful scanning interface lets you quickly add multiple single page or multi-page documents. Separate multi-page documents with blank pages or bar coded separator pages for better accuracy. Duplex scanning is supported.
  
• Drag and Drop Email Messages
  Just as you drag and drop files from Windows Explorer you can also drag and drop e-mail messages from popular MS Outlook, Outlook Express and Windows Mail. You can also drag and drop attachments from these mail clients. Learn more about e-mail management.
• Import indexing data
  Indexing data can be imported via CSV text files.
• Drag and Drop text
  Drag & drop text from documents (e.g. MS Word .doc files). Text gets saved as a RTF file and gets added to Globodox. Similarly drag and drop text from a web page and the text gets converted to a htm file and gets added to Globodox.
• Drag and Drop images from web pages
  Drag & drop an image from any web page and it gets added to Globodox. This feature may not work for all web pages and all browsers.

   Managing

• Folders
  Folders behave very similar to Windows Explorer folders. Create Folders and Sub-Folders to quickly categorize your documents.
• Tags
  Attach simple text tags to every document. Tagging is a quick way of indexing. Search or group documents based on their tags.
• Document Types
  Document Types allows you to use a more structured approach to manage your documents. Using Document Types, you can store specific indexing information with each document (for e.g. store Invoice Number, Invoice Date, Invoice Amount with each stored Invoice and store Sender Name, Date with each stored Letter).

  The main advantage of this approach is that detailed information about each type of added document can be captured by creating very specific data fields. Doing this also increases the number of ways you can look for documents.

• Stacks
  Documents can be arranged in a Stack. Stacks can have their own indexing information. So, you can search for documents by searching for stack's indexing info. Stacks multiple documents share the same indexing information.
• Linking documents
  You can create multiple links between related documents and stacks. This way you can easily jump from one document to another. For example you can link an invoice to a check or a letter to it's reply.
• Annotation
  With the annotation feature you can draw, highlight, stamp, write comments, etc. directly over an image. Redact tool, lets you hide portions of a document from specific users. You can choose to burn the annotations on the image, so they become permanent part of the image.
  Use built-in stamps or create your stamps to mark document approval etc. Each user can also create a stamp of her signature.
• Document Notes
  Store unlimited number of notes along with each document. Apart from the note text each note will contain the date, time as well as the name of user (note creator).
• Check-in / Checkout
  When you edit a document, you can checkout that document so that other users are prevented from modifying the same document, till the time you check-in the document. When a document is checked out, other users will still be able to view the document but they will not be able to modify the document.
• Versions
  Create and retain multiple versions of the same document. You can easily access the older version of a document at any time. You can add Version Notes to remember the changes made for the version.
  
• Draft Documents
  Do documents in your organization or department go through multiple revisions and reviews? Then you can make the edits and save the document in the Draft Mode as a minor version, until it is ready to be published in its next version. E.g. save the document as versions 1.1, 1.2, 1.3 etc. until ready to be published as version 2.0.
  This is available as an optional module for Globodox Standard and is included in Globodox Suite