Scan and Add a Document

You are here: Scan and Add a Document >Scan Window

Use this window to scan and add paper documents to Globodox. The Scan Window also allows you to modify the scanned image before it is saved to Globodox. The Scan Window has the following tabs:

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Scan tab

•	Settings tab

•	Destination tab

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Links tab

•	Security tab

Scan Tab

Use the Scan tab to start the Scan process. The Scan tab contains the following options:

Select a Scan Profile
Globodox uses Scan Profile to simplify the process of scanning and saving paper documents. Scan Profile is a collection of frequently used settings which can be saved and reused to scan a document. Instead of specifying these settings every time you scan and save a document, you can specify these settings once and save them as a Scan Profile.

•	Click the drop down to select a Scan Profile.

•	To save the frequently used scan settings click the Save button.

•	Click the Delete button to delete a Scan Profile.

By default, the following Scan Profiles are available...

•	Black & White - A4 - Tiff - 150 DPI: Use this Scan Profile to scan a single page document as a black & white Tiff document at 150 DPI.

•	Black & White - A4 - Tiff - 150 DPI - Multi-Page: Use this Scan Profile to scan a multi-page document as a single black & white Tiff document at 150 DPI.

•	Black & White - A4 - PDF - 150 DPI: Use this Scan Profile to scan a single page document as a black & white PDF document at 150 DPI.

•	Black & White - A4 - PDF - 150 DPI - Multi-Page: Use this Scan Profile to scan a multi-page document as a single black & white PDF document at 150 DPI.

•	OCR Friendly: Use this scan profile if you want to OCR the document after the scan.

•	Grayscale - PNG - 200 DPI: Use this Scan Profile to scan a single page document as a grayscale PNG document at 200 DPI.

•	Color Photograph - JPEG: Use this scan profile to scan a document as a color JPEG photograph.

Select a Scanner
The name of the currently selected scanner (or other imaging device) is displayed in this box. To change the selected scanner, click the drop-down to select the scanner (TWAIN compatible) you would like to use for scanning.

Show scanner interface before scanning
Check this option if you want the user interface of your scanner driver to be displayed while scanning.

Start Scan
Click this button to scan your document.

Once the scanning is completed successfully, the document image will be displayed.

Settings tab
Use the settings tab to set the scan settings. The Settings tab contains the following options:

Select a Scan Profile
Globodox uses Scan Profile to simplify the process of scanning and saving paper documents. Scan Profile is a collection of frequently used settings which can be saved and reused to scan a document. Instead of specifying these settings every time you scan and save a document, you can specify these settings once and save them as a Scan Profile.

•	Click the drop down to select an existing Scan Profile.

•	To save the frequently used scan settings click the Save button.

•	Click the Delete button to delete a Scan Profile.

Select a Scanner
The name of the currently selected scanner (or other imaging device) is displayed in this box. To change the selected scanner, click the drop-down to select the scanner (TWAIN compatible) you would like to use for scanning.

Select Scan Area
From the drop-down list, choose the size of the page you are scanning. If you want to specify co-ordinates to scan only a part of the page, then click the Options... button. Clicking the Options... button will launch the Scan Area window.

If you do not wish to select a specific page size then select the Scanner Default option.

Use Document Feeder
Check this option if you want to scan documents placed in the ADF (Automatic Document Feeder) tray of your scanner. This option only takes effect if your scanner has an ADF attachment.

Scan Both sides
Check this option if you want to scan both sides of the document.

Please note that duplex scanning is a scanner dependent feature. If your scanner supports duplex scanning, then Globodox will support it.

Automatically deskew scanned image
Check this option to auto-straighten scanned documents that are tilted.

Scan single page documents
This option is only available if the Use document feeder option is checked. Select this option if you want to scan multiple single paged documents.

Scan multi-page documents
This option is only available if the Use document feeder option is checked. Select this option if you want to scan multi-paged documents. If you select this option, the options below will get enabled...

Scan all pages to one document
Select this option if you want scan all the pages as a single document.

Number of Pages per document
Select or enter the number of pages for each document.

For example:
If you will be scanning 10 documents and you specify the number of pages per document as 2, then Globodox will create a total of 5 documents with two pages each.

Documents are Separated by

Select this option if you will be separating documents by placing a Blank white page or a Document Separator between them. Globodox will separate a document every time it encounters a blank white page or a Document Separator. You can print a separator page by clicking the Click here to print Document Separator Page link.

Note:
The blank white page detection feature depends on the quality of the scanner and the quality of the blank white page used and therefore in some cases, may sometimes not work correctly.

Blank page threshold

If you have specified that pages for each document are separated by a blank white page, then specify the threshold value Globodox should use while detecting blank white pages. You can enter any value from 0 to 99.

When a blank white page is scanned, it may not scan as pure white because of dust particles etc. To accommodate for this, Globodox will disregard a certain amount of non-white pixels while trying to determine that the scanned page was a blank white page. The tolerance for non-white pixels is controlled by the threshold value. The higher the threshold value, greater the tolerance for non-white pixels will be.

If you set this value too low then Globodox may classify some blank white pages as non-blank pages. If you set this value too high then non-blank pages (e.g. a page with a single line of text) may get detected as blank pages. Since a wrong detection at any stage of the batch scan means that all subsequent pages will be saved incorrectly, we recommend that you do a test run to find out the best value for your scanner. You must choose the lowest value which works correctly for you.

Select a File Type
Use this option to select a file type, to save the scanned document.

For example:
If you want to save the scanned document as .pdf select the PDF option from the drop down. In Globodox, you can scan and save a documents as TIFF, JPG, PNG, BMP, PDF.

Settings
Click this button to view the settings available for the selected File type. The following options are available based on the File type you have selected...

Compression
Controls the compression level (if supported by the Image Type) to be used when saving the scanned image. Higher the value chosen, smaller the saved file will be. Choosing a higher compression level may adversely affect the quality of the scanned image.

Quality
If you selected the JPG or PDF file type, then you can control the quality of the scanned documents. If you want the scanned image to be of a good quality then increase its quality percentage. Higher the value chosen, larger the saved file will be.

Select color depth
This setting controls the amount of color that must be captured during the scanning process.

Set scan DPI (Dots per inch )
This setting controls the amount of dots which must be captured per inch of the document being scanned. Generally the higher this value is, more will be the detail captured.

The dots per inch value also plays a big part in determining the file size when the scanned image is saved as a file. The higher this value is the larger will be the size of the saved file. Not all scanners can support very high dots per inch values.

Normally, a value of 300 is good enough to scan a color photograph, while a value of 200 should provide a good quality scan of a text document.

Note:
The quality of the scanned image mainly depends on the quality of the document being scanned. In some cases, choosing a higher dots per inch value may not have any effect of the quality of the image.

Image Toolbar

The Image toolbar has the following buttons...

	Click the Edit button to edit the scanned document in the Image Editor. Using the Image Editor window you can resize, crop and rotate a document. You can save the modifications made to a document from the Image Editor.
	Click the Merge button to merge the selected document.
	Click the Delete button to delete the selected scanned document.
	Use this button (Views) to view the thumbnails of the scanned document.

Destination tab

Use the destination tab to set the location to save the scanned document in Globodox. The Destination tab has the following options.

Document Title
Use this option to enter the title of the scanned document.

Select a Destination Profile
Use this option to select or create a Destination Profile.

Choose a Folder
Use this option to select a folder to save the scanned document in.

Attach Tags
Use this option to Tag the scanned document.

Zone Map
Use this drop-down to select a Zone Map.

Set a Document Type
Use this option to set the Document Type of the scanned document.

Attach to existing Stack
Use this option to relate the scanned image with a Stack.

Links tab

Use this tab to link the scanned image with other documents or Stack.

Link to existing documents
Use this option to link the scanned document with existing documents.

Link to existing Stacks
Use this option to link the scanned document with existing Stacks.

Security tab

Use this tab to secure the scanned document. The Security tab has the following options:

Share with
Use this option to Share the scanned document with other users.

Restrict from
Use this option to Restrict other users from viewing the scanned document.

Assign to
Use this option to Assign the scanned documents to other users.

Set a Security Label
Use this option to set a Security Label for the scanned image.

Page URL: http://www.itaz.com/globodox/help/index.htm?scan_window.htm