What is a paperless office?
Paperless office essentially means getting rid of all forms of paper in a office by converting them into digital documents. A scanner and document management software (DMS) are main components required for a paperless office.
A scanner captures and converts paper documents into the electronic form that can be managed and retrieved using a document management software.
Although, the goal of a "paperless office" might be difficult to achieve, document management software systems make it easy for an organization to quickly move to a "less paper" system.
Benefits of a paperless office software
Since all documents are converted to their digital form, a paperless office gives benefits on the following lines...
- Capturing paper documents and storing them digitally saves usable office space so you can make better use of expensive office real estate. Sometimes, it may also be possible to eliminate costs of warehousing completely.
- Provides increased security for the information as users need to be authenticated to the DMS and may sometimes require special permission to access the information.
- Safeguards against disaster as it becomes much easier to make multiple backups the entire digital library.
- Some DMS offer remote access to your important documents and information.
- Help with compliance...
- Some companies are required to use Document management systems by laws such as Sarbanes-Oxley Act in the financial industry and
- HIPPA in the medical field.
- Environmental benefits which help decrease the usage and dependency on paper thereby saving our trees.
How do I make my office paperless?
As mentioned before, you can move towards a paperless office by getting a scanner and a document management software. A DMS with OCR (optical character recognition) is an added advantage. A powerful Document management software helps you with Capturing and Creation of documents, Searching and Retrieving Documents, Filing, Security, Archival, Distribution and Workflow,
Both our products Globodox and Sohodox come equipped with basic document management features including OCR. Globodox is an enterprise grade DMS and comes with advanced security features as well as support for high-end databases.
Document Management for Small Business :
Document
Imaging Software :
Document Management Software for Home :
Document
Workflow :
Email Management :
File
Management Software :
Low Cost Document Management Software :
Paperless Office Software :
Personal Document Management Software :
Scanning
Software :
Version
Control Software
