Document Management Solutions | Document Sharing Software | Online File Sharing Solution

Did you know...?

115 billion sheets of paper are used annually for personal computers. (Source: Worldwatch Institute) Many of them are printouts.

Are you sure every printed document that is shared lands up in the right hands?
Challenges
Most of the documents that are created need to be reviewed and approved by someone (or sometimes by a team of reviewers). How do you share documents with reviewers? Do you email the documents or print them out and pass them on for review? These methods may not be secure ways to share documents! Emailing documents means there are multiple copies of the document (one in each reviewers inbox plus wherever they save the document). A printed document could easily make it’s way into wrong hands. So what is the solution? How do you share documents securely with your team?

The Answer
Using document management solutions like Globodox, you can share documents securely with your team. Globodox allows you to assign role-based privileges to other users. So it allows you to grant access to the document to only those users who need to review your document. Each document can be stored in an encrypted form and decrypted only when someone with the right permissions wants to view/edit the document. Not only this, using automated workflows, you can route documents for review, approval, signing to other users etc. This makes the process foolproof and keeps the document secure throughout.

What is Globodox?
Globodox is a document management solution that lets you securely share documents and collaborate on them with one or more users.

How Globodox enables secure document sharing

To collaborate on a document, users to whom you grant access can check out a document for review (and editing, if allowed) and check it back in as a draft document until it is ready to be published.To collaborate on a document, users to whom you grant access can check out a document for review (and editing, if allowed) and check it back in as a draft document until it is ready to be published.
To route a document as part of a workflow, you need to grant appropriate privileges to each user who will perform the respective workflow related actions.

Document management solutions like Globodox offer a range of security features that make document sharing safe. Among these are:

Share/restrict access to each user individually on a per-document basis.
Provision for special (task-based) access privileges - these override normal privileges; e.g. if you have not allowed Jim access to a particular type of document but you want him to just check one specific document, you can grant him access to that document until the review is done. Then the access is automatically withdrawn.
Access also based on hierarchical user groups - all members of a group can view their own documents as well as those owned by their sub-groups downwards, but not of users in groups above them.
Document encryption: Documents can also be encrypted to make sharing them secure.
Keep an audit trail of specific actions performed. This way, you can track which action was performed in Globodox by which user and when.

Why choosing Globodox as your document management solution makes sense

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Easy to download, install and start using
Free Maintenance Subscription for One Year from the date of purchase.

Get Started with Globodox:

Free Trial for 30 days - fully-featured!
Fill the form above and click 'Start Download' to get started.
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When you purchase Globodox after your trial, the documents you added during the trial will continue to be fully usable. So you will not need to re-enter anything. If you decide not to purchase, you can still export your documents so you are not locked out.

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Is Your Organization Ready for Document Management?

The key advantages of Globodox…were document versioning, file encryption… Knowing their support was pro-active and quick just made the transition from very easy. Since moving to Globodox, we have also utilised features that we never thought we needed or could make use of.

- David Drane Cert CII, Partner,
New Discovery Financial Services,
Lowestoft, UKCNE,USA

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