Sohodox is a reliable and easy to use and organize solution for my needs, as it easily imports emails, .pdf files and Microsoft Office files like the files that I use every day, and provides for easy organizing using the folder system.
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Sohodox - Windows based document management software for your small business.
Using Sohodox you can quickly create a centralized, searchable database of all your documents. Keep documents private or share them with other Sohodox users on your network. Scroll down to learn more...
Features
Scan
With scanning built into Sohodox, you can scan single or multi-page documents and save them as TIFF or PDF. Sohodox supports all TWAIN compatible scanners including ones with ADF (Automatic Document Feeder) attachment. It also supports duplex scanning.
OCR
Text from image files can be extracted using built-in OCR (Optical Character Recogniztion). The extracted text can be used for searching.
Any File Type
Any type of file on your machine can be added by dragging & dropping it onto Sohodox (e.g. MS Word, MS Excel, PDF, JPEG and Autocad files). Email messages or just attachments can be dragged & dropped from MS Outlook. Even text can be selected and dragged & dropped from a document or a web page.
Annotation
Highlight or mark certain part of a document and add a Note beside it. Add Stamps as well as your Signature to a document.
Folders
Just create Folders and Sub Folders and drag & drop your documents to it. Quickly import and re-create your existing folder structure from your hard drive. Place your confidential or personal docs in a Private folder which only you can access.
Multi-User
Sohodox features full multi-user support. This means multiple users can simultaneously work with the same database.
I installed Sohodox*, created some fields and was scanning away within 10 minutes of download. I didn't even need to do that much. I could have just selected one of the easy to understand templates (which I did for my bills).
Don't worry about having copies of documents on multiple computers. Just add your files to Sohodox and it keeps them in a central location. A central repository is easy to backup and you know that you will not miss any document.
Document Type
Use the powerful Document Types feature to save specific indexing information with each document (for e.g. store Invoice Number, Invoice Date, Invoice Amount with each stored Invoice and store Sender Name, Date with each stored Letter).
Quick Search
Quick Search is always available on the top right. Just type and go to get your document.
Folders and Tags
You can arrange your documents in folders or quickly classify documents by attaching multiple text tags to them. You can also use a combination of both these methods.
Multi-User
Multiple users can log on and access their documents from the same repository. All users have their own Private Folders which cannot be accessed by others.
Manage all types of documents
Any type of file on your machine can be added by dragging & dropping it onto Sohodox (e.g. MS Word, MS Excel, PDF, JPEG and Autocad files). Email messages or just attachments can be dragged & dropped from MS Outlook. Even text can be selected and dragged & dropped from a document or a web page.
Link between documents
You can create multiple links between related documents. So you can easily jump from one document to another. For example you can link an invoice to a check or a letter to it's reply.
Thumbnails
Preview large thumbnails of documents.
Annotation
Highlight or mark certain part of a document and add a Note beside it. Add Stamps as well as your Signature to a document.
Full Text Search
Text can be extracted from image documents via OCR. Text can also be extracted from MS Word documents, PowerPoint files, Excel files, Web Pages and Email messages. Extracted text is stored in a database, so that you can quickly find documents containing any text you specify.
More Efficiency
Advanced Search
Sohodox offers a quick search box as well as a way of creating multi condition queries (for e.g. All invoices under $500 from January 2008). You can even save queries for later re-use.
Backed by a database
Sohodox stores it's data in a MS Access database. This means your information is never locked up in a proprietary system.
Batch Additon
Batch addition features let you quickly find/select multiple documents and add them to Sohodox. You can also use the batch scanning features to scan and add multiple documents using a scanner with an ADF (Automatic Document Feeder) attachment. Import indexing data from CSV files.
Each user must login with their own user name and password. They only see documents they own and the documents that have been shared to them.
Public/Private Folders
Each user can manage their private documents in their private folder hierarchy. They can also add documents to public folder to make them accessible to everyone.
Open Design
Sohodox does not in any way modify your documents when you add them. The documents are stored unchanged in their original format. Also any indexing information you add is stored in an industry standard database.
Economical
Cost Effective
Sohodox licenses are very economically priced. Further discounts are available when you purchase multiple licenses.
Free 1 year support
When you purchase Sohodox licenses you also receive free upgrades to all minor and major Sohodox updates released within a period of one year.
Easy upgrade path
Globodox is our enterprise document management system with powerful security, workflow features, web access and ability to handle extremely large document volumes. Whenever you feel the need for these features, you can effortlessly migrate from Sohodox to Globodox!
Concurrent user licensing means that you only pay for the maximum number of users likely to be connected to Sohodox at any given time. So if you have 10 machines but only 5 users are likely to be connected to Sohodox at any given time, then you only need to purchase 5 user licenses (you can still install Sohodox on all 10 machines).
Sohodox - Windows based document management software for your small business.
Nathaniel P. Rafalski
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Sohodox and Globodox 