Search for Text in a Document

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The Document Full text search and OCR feature searches for documents based on their content by extracting and indexing the text from documents. You will not be able to search for text in a document if the text is not extracted from the document, for more info see Extract Text from document

You can search for text in a document by using the Advanced Search.
 

To Search for Text in a Document

1.In Globodox, select Workspace > All Documents in the Navigation pane. The documents will be displayed in the List View pane.
2.Click the Double Down Arrow button  to bring up the Advanced Search pane.
3.Select the Document Text option from the Field Name drop down, to search for text in the document.
4.Select the appropriate comparison operator (i.e. contains, begins with, equal to etc.) from the Comparison drop down. For e.g. To search for text beginning with specific alphabets use the "begins with" operator in your query condition.
 
The following Comparison Operators are available

Comparison Operator

Description

Example

Contains

Use this operator to find values that  contains the text that you are looking for.

Document Text "contains" Acme

Does Not Contain

Use this operator to find values that  does not contain the text that you are looking for.

Document Text "does not contain" Acme

Is Empty

Use this operator to match empty values.

Document Text "Is Empty"

Is Not Empty

Use this operator to match non-empty values

Document Text "Is Not Empty"

5.Enter the value which will be used for comparison in the Compare To box.
6.You can add more criteria to your search by clicking the Add button. To remove a criteria click the Remove button.
7.To get a result which matches all the criteria's specified by you, select the Match all conditions option from the Conditions drop down. To get a result which matches any criteria, select the Match any conditions option from the Conditions drop down.
8.Click the Search button to begin the search.
 

9.The search results will be displayed in the List View pane.

 
Notes:

For Globodox to be able to extract text from a file of a particular format, an IFilter for that file format must be installed on the user's machine.
IFilters for the following file formats are installed by default on Windows 2000/XP/2003/Vista machines...
PPT (Microsoft PowerPoint presentation)
DOC (Microsoft Word document)
XLS (Microsoft Excel spreadsheet)
HTML documents
TXT documents

 


Related Topics

Extract Text from Document

View the Extracted Text of the Document

 

 


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